ProPM Logo About ProPM Initiate and Close Integration Management Quality Management PMBOK ITTO Dictionary      
Process Benefits Plan management Scope Management HR Management Input / Output Menu      
Process Inputs Plan execution Time Management Communications Management Input Menu      
Tools and Techniques Execute Cost Management Procurement Management Tool and Technique Menu      
Process Outputs Monitor and Control Risk Management Stakeholder Management Output Menu      
           
               
ProPM Logo Organizational Process Assets    
   
   
   
   
   
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The plans, processes, policies, procedures & knowledge bases specific to and used by the performing organization.

  • Any artifact, practice, or knowledge from any or all of the organizations involved that can be used to perform or govern the project.
  • Includes knowledge bases such as lessons learned & historical information.
  • May include completed schedules, risk data & earned value data.
  • Grouped into two categories: 
    • (1) Processes & procedures;
    • (2) Corporate knowledge base.

Throughout the project, team members may update and add to the organizational process assets as necessary.

Initiating & Planning

  • Guidelines and criteria for tailoring the organizational set of processes and procedures to fit the project.
  • Specific organizational standards such as; policies; life cycles; and quality policies & procedures.
  • Templates: risk register, WBS, project schedule network diagram, contracts.

Executing, Monitoring & Controlling

  • Change control procedures: how any changes will be approved and validated.
  • Financial controls procedures: time reporting, expense review requirements, accounting codes.
  • Issue & defect management procedures defining;
    • Issue & defect controls;
    • Issue & defect identification & resolution;
    • Action item tracking.
  • Organizational communications requirements;
    • IT available;
    • Authorized media;
    • Record retention policy & security requirements.
  • Procedures for prioritizing, approving, and issuing work authorizations.
  • Risk control procedures including;
    • Risk categories;
    • Risk statement templates;
    • Probability & impact definitions & matrix.
  • Standardized guidelines, work instructions, proposal evaluation criteria & performance measurement criteria.

Closing

  • Project closure guidelines or requirements;
  • Lessons learned;
  • Final audits;
  • Project evaluations;
  • Product validations & acceptance criteria;

Corporate Knowledge Base

  • Configuration management knowledge bases containing versions & baselines of all organizational policies, procedures & any project documents.
  • Financial databases containing information; labor hours, incurred costs, budgets & any cost over-runs.
  • Historical information & lessons learned; records & documents.
  • Issue & defect management databases; I&D status, control information, I&D resolution, & action item results.
  • Process measurement databases:  collect & furnish measurement data on processes and products.
  • Project files from previous projects.

 

  • Organizational process assets are a process input for 38 of the 47 PMBOK processes; thereby impacting more of the 47 processes than any of the 190 inputs, tools, techniques and outputs (ITTO.)
  • Like enterprise environmental factors, organizational process assets are process inputs impacting the range of project process inputs and must be carefully considered by the project manager.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
             
   
   
   
   
   
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organizational process assets Process Inputs 5 Develop Project Charter Initiate and Close Integration Management  
Process Inputs 7 Monitor and Control Project Work Monitor and Control Integration Management  
Process Inputs 4 Develop Project Management Plan Plan management Integration Management  
Process Inputs 4 Direct and Manage Project Work Execute Integration Management  
Process Inputs 5 Perform Integrated Change Control Monitor and Control Integration Management  
Process Inputs 3 Close Project or Phase Initiate and Close Integration Management  
Process Inputs 5 Control Scope Monitor and Control Scope Management  
Process Inputs 4 Plan Scope Management Plan management Scope Management  
Process Inputs 4 Define Scope Execute Scope Management  
Process Inputs 5 Create WBS Plan execution Scope Management  
Process Inputs 6 Control Schedule Monitor and Control Time Management  
Process Inputs 4 Plan Schedule Management Plan management Time Management  
Process Inputs 4 Define Activities Plan execution Time Management  
Process Inputs 13 Develop Schedule Plan execution Time Management  
Process Inputs 10 Estimate Activity Durations Plan execution Time Management  
Process Inputs 8 Estimate Activity Resources Plan execution Time Management  
Process Inputs 7 Sequence Activities Plan execution Time Management  
Process Inputs 4 Control Costs Monitor and Control Cost Management  
Process Inputs 4 Plan Cost Management Plan management Cost Management  
Process Inputs 7 Estimate Costs Plan execution Cost Management  
Process Inputs 9 Determine Budget Plan execution Cost Management  
Process Inputs 8 Control Quality Monitor and Control Quality Management  
Process Inputs 4 Plan Quality Management Plan management Quality Management  
Process Inputs 4 Plan HR Management Plan management HR Management  
Process Inputs 7 Acquire Project Team Execute HR Management  
Process Inputs 6 Manage Project Team Execute HR Management  
Process Inputs 5 Control Communications Monitor and Control Communications Management  
Process Inputs 4 Plan Communications Management Plan management Communications Management  
Process Inputs 4 Manage Communications Execute Communications Management  
Process Inputs 4 Plan Risk Management Plan management Risk Management  
Process Inputs 13 Identify Risks Plan execution Risk Management  
Process Inputs 5 Perform Qualitative Risk Analysis Plan execution Risk Management  
Process Inputs 6 Perform Quantitative Risk Analysis Plan execution Risk Management  
Process Inputs 9 Plan Procurement Management Plan management Procurement Managment  
Process Inputs 8 Conduct Procurements Execute Procurement Managment  
Process Inputs 4 Identify Stakeholders Initiate and Close Stakeholder Managment  
Process Inputs 4 Plan Stakeholder Management Plan management Stakeholder Managment  
Process Inputs 4 Manage Stakeholder Engagement Execute Stakeholder Managment  
             

Whereas above we see the 38 processes that are impacted by Organizational Process Assets…  What about the 9 processes not impacted by Organizational Process Assets?  Those 9 processes are listed below.  Can you explain why these 9 processes in particular, are not impacted by organizational process assets? How much time and energy is spent on these 9 processes? What else do these 9 processes have in common?

   
   
             
      Collect Requirements Plan execution Scope Management  
      Validate Scope Monitor and Control Scope Management  
      Control Risks Monitor and Control Risk Management  
      Plan Risk Responses Plan execution Risk Management  
      Perform Quality Assurance Execute Quality Management  
      Develop Project Team Execute HR Management  
      Control Procurements Monitor and Control Procurement Managment  
      Close Procurements Initiate and Close Procurement Managment  
      Control Stakeholder Engagement Monitor and Control Stakeholder Managment  
             
             
             
             
             
             
             
   
   
   
   
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